If we have a contract with an outsourced agency to require the agency to ensure immunity of personnel employed/engaged by it and maintain up-to-date records, but the agency does not do so, who is responsible?
Healthcare Services (General) Regulations, Incident management & emergency preparedness
For personnel who are employed/engaged by external providers, the licensee is required to maintain records of the arrangement made between licensee and the external provider to ensure that the staff of the external provider meet the immunity requirements (for example, records of the contracts with the external provider which stipulate the immunity requirements). The external provider must ensure their staff meet the immunity requirements.
Related questions
If we do not have a contract with the external vendor (e.g., food caterers where only purchase order and invoice are involved), how could we ensure that the external vendors comply with the immunity requirement? Do we need to obtain evidence of immunity from these external vendors?
We have outsourced partners and vendors who provide services in our premises at various frequencies. For example, air conditioner servicing is done quarterly, while couriers enter our premises either daily or weekly. Are the vaccination requirements applicable to such outsourced partners and vendors?
How can the licensees assess whether the exemption criteria are met?
After proof of immunity has been obtained, do we need to submit the supporting documents (e.g., vaccination records) to MOH?
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